Executive Assistant (Madison, WI - Hybrid)
About the position At TruStage, we’re on a mission to make a brighter financial future accessible to everyone. We put people first, and work hand in hand with employees and customers to create a diverse and inclusive environment. Passionate about building insurance and financial services solutions, we push the boundaries of what’s possible. We need you to help us shape what’s next. You’ll be encouraged to share your experiences, ideas and skills to help others take control of their financial future. Join a team that has received numerous awards for being a top place to work: TruStage awards and recognition Job Purpose: This position, under direct supervision, plan, organize and implement administrative activities for multiple assigned members of senior management. Act in a confidential capacity regarding employee relations, labor relations, compensation, staffing and various other corporate activities. Remain flexible to change in working with projects/assignments/tasks and align priorities as needs arise, in conjunction with senior management’s priorities.
Responsibilities
- Assist in management of senior management calendars and activities to allow senior manager(s) to achieve corporate/divisional objectives.
- Provide assistance in development of agendas, presentation materials, meeting deliverables and meeting follow-up items.
- Under direction of senior management, assist in response of internal/external inquiries.
- Participate and assist in activities, internal or external, to complete assigned projects in cooperation with senior management.
- Participate in streamlining and adding efficiency to administrative workflow processes.
- Assist in supporting the migration to new technologies to allow for new process improvements and efficiencies.
- Composes routine correspondence, correct grammar, punctuation and spelling.
- Maintain and update office supplies, compile data for routine reports, answer telephone calls, and coordinate travel arrangements as required.
Requirements
- High School diploma or equivalent.
- One to three years administrative work experience
- Plan, organize and assist in multiple projects/assignments.
- Word processing, spreadsheet, graphic software and Internet/Intranet applications.
- Provide internal/external customer services.
- Identify and create solutions for electronic & hardcopy organizational systems to include electronic databases, tracking systems.
- All the above position accountabilities require the ability to use analytical thinking and problem-solving skills on own initiative.
- Keyboarding skills 50 WPM
- Ability to communicate via verbal and written communication clearly and effectively.
- Broad knowledge of Microsoft Office Suite such as Word, PowerPoint and Excel
Benefits
- medical
- dental
- vision
- employee assistance program
- life insurance
- disability plans
- parental leave
- paid time off
- 401k
- tuition reimbursement
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