Executive Assistant for VP Executive

Job Summary The company is seeking a highly organized and detail-oriented Executive Assistant to support multiple VP level executives. This role requires a proactive approach, excellent communication skills, and the ability to handle confidential information with discretion. The ideal candidate will have a proven track record of effectively managing complex schedules, coordinating travel arrangements, and providing comprehensive administrative support in a fast-paced environment. ResponsibilitiesAdministrative Support: Provide comprehensive administrative support to VP-level executives, including managing calendars, scheduling meetings, and handling correspondence. Meeting Coordination: Organize and coordinate internal and external meetings, including preparing agendas, reserving venues, setting up video/conference calls, and taking minutes as needed. Travel Management: Arrange travel itineraries and accommodation for executives, ensuring all trips are well-planned and executed smoothly. Event Planning: Assist in planning and executing corporate events, including logistics, vendor management, and coordination of attendees. Document Preparation: Prepare and edit presentations, reports, and other documents to support executive needs. Communication: Serve as a point of contact between executives and employees, clients, and other external partners. Expense Reports: Manage and submit expense reports, ensuring timely reimbursement and adherence to company policies. Project Management: Assist with special projects, providing research, coordination, and support as needed. Required Qualifications:Bachelor’s Degree holder of any 4-year course Minimum of 3 years experience as an Executive Assistant, supporting multiple C-level executives Strong organizational and time management skills Excellent verbal and written communication skills Proficiency in Google Suite Ability to handle confidential information with discretion Strong problem-solving skills and the ability to prioritize tasks Nice to have:Familiarity with systems, and other business tools such as Slack, Zoom, and Asana Experience working in Tech environment Attributes:Detail-oriented with a high level of accuracy Proactive and self-motivated with ability to work independently and as part of a team Adaptable and able to handle multiple tasks simultaneously in a dynamic environment Strong interpersonal skills and the ability to build relationships with stakeholders, including employees, and external partners Work Arrangement:Remote work arrangement after a successful onsite training Will follow the Pacific Standard Time Requiring candidates to be Philippine based ------------- All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic protected by law. Genfinity as an Equal Opportunity Employer, believes in each person’s potential, and we’ll help you achieve yours. All information will be kept confidential according to EEO guidelines. Privacy Notice & Consent We value your privacy. By submitting your information through this form, you are applying for a position at Genfinity Philippines, Inc. and voluntarily providing personal information, including your name, contact details, and resume. This information will be collected and processed solely for recruitment purposes, including evaluating your qualifications, assessing your skills, verifying your background, and contacting you about your application. As part of the recruitment process, identity verification may be conducted at a later stage i.e. post-offer stage, which may require the collection and review of valid identification documents. Your personal data will be processed in accordance with the Data Privacy Act of 2012. You have the right to access, correct, or withdraw your data at any time. For more information, please refer to our Privacy Policy or contact our Data Protection Team at [email protected] . By submitting this form, I acknowledge that I have read and understood the above Privacy Notice and hereby give my free, informed, and voluntary consent to the collection and processing of my personal information by Genfinity Philippines, Inc. for recruitment purposes. Apply To This Job