Editorial Assistant (NYC Hybrid)

About the position The Editorial Assistant is responsible for providing administrative support primarily for the editorial director and select senior editors as well as the Hanover Square publishing program, and for obtaining an understanding of the publishing business. A front-line contact for the Editorial team and assists in positively portraying the company to external sources.

Responsibilities

• Provides administrative support to the editorial director (and senior editors as needed) including but not limited to updating and/or maintaining internal systems, drafting correspondence, photocopying/trafficking required documents, preparing travel arrangements, generating reports, etc.
• Completes first screen for manuscripts and query letters submitted.
• Logs and tracks all incoming manuscripts in order to ensure complete status awareness for each manuscript received.
• Prepares and traffics manuscript production and cover materials.
• Prepares book-related sales materials including fact sheets.
• Prepares contract forms and processes payments.
• Liaises with authors and agents.
• Acts as front-line contact for the department by screening requests or messages from external parties such as responding to queries from authors/agents, unsolicited authors/agent calls, providing information when known or referring to the proper source.
• Provides administrative support to the department, including but not limited to requesting ISBNs, managing the schedule and schedule changes, generating reports, ordering books, flowers etc.
• Contributes to the imprint’s social media accounts.
• Provides additional assistance to team as needed.

Requirements

• Undergraduate degree in English
• Some previous administrative experience
• 1-year experience in the publishing industry an asset
• The ability to manage execution, to prioritize, to pay close attention to detail, and to multi-task.
• Strong communication, planning, organizational, teamwork, and problem-solving skills
• Creativity, decisiveness, functional/technical knowledge, computer knowledge, adaptability/flexibility, a drive for results.
• Interest in books and reading, particularly the genres published by the imprint.

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