Real Estate Transaction Coordinator & Executive Assistant (Remote)

Overview

Searching for Remote Real Estate Transaction Coordinator & Executive Assistant, where your organizational prowess and proactive approach will drive seamless real estate transactions and provide vital administrative support. This role offers an exciting opportunity to be at the heart of real estate operations, ensuring every detail is managed efficiently while supporting executive needs with enthusiasm and precision. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about delivering exceptional service, this position is perfect for you!

Responsibilities

• Coordinate all aspects of real estate transactions from contract to closing, including managing deadlines, document preparation, and communication with clients, agents, lenders, and escrow officers.
• Utilize transaction management software and tools to track progress, ensure compliance, and facilitate smooth closings.
• Provide comprehensive executive administrative support by managing calendars, scheduling appointments, coordinating meetings, and handling correspondence with professionalism.
• Assist with event planning for client open houses, client tours, and community events to promote engagement and success.
• Manage office operations remotely by overseeing filing systems, data entry, bookkeeping using QuickBooks, and maintaining organized digital records.
• Handle phone etiquette with clients and vendors while providing exceptional customer service via multi-line phone systems and email communication.
• Prepare proofreading, transcription, and documentation tasks using Microsoft Office Suite and Google Workspace to ensure accuracy and clarity in all communications.

Experience

• Proven experience as an executive assistant or administrative professional within a real estate or related industry.
• Demonstrated ability to coordinate projects efficiently while managing multiple priorities in a remote setting.
• Strong proficiency with office management tools such as Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), QuickBooks for bookkeeping, and DocuSign for electronic signatures.
• Familiarity with real estate transaction processes including contracts, disclosures, and escrow procedures.
• Excellent organizational skills combined with attention to detail for proofreading, data entry, filing systems, and clerical tasks.
• Exceptional communication skills with a focus on phone etiquette and customer service excellence.
• Experience handling calendar management through Microsoft Outlook Calendar or similar platforms alongside multi-line phone systems. This role is paid and offers a vibrant environment where your skills will directly contribute to successful real estate transactions while supporting the daily operations of our team remotely. We value energetic professionals who are eager to grow their careers in a supportive setting that encourages initiative and excellence!

Pay: $18.00 - $20.00 per hour Benefits:

• Flexible schedule

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