Email Deletion & Information Governance Foundation Lead – Email Deletion Program
Immediate need for a talented Email Deletion & Information Governance Foundation Lead – Email Deletion Program. this is a 12+ Months contract opportunity with long-term potential and is located in US (Remote - occasional onsite visit to NJ) . Please review the job description below and contact me ASAP if you are interested. Job Diva ID: 26-14215 Pay Rate: $120/hr - $130/hr with flex. Employee benefits include, but are not limited to, health insurance (medical, dental, vision). Key Responsibilities :
- Strategy & Foundation Building
- Further develop and implement Online Archive Email Clean-up initiative prior to implementation of embedded email deletion controls.
- Develop and execute a comprehensive project plan for a phased email deletion rollout, defining clear milestones, timelines, and success metrics.
- Documenting lessons learned to inform future phases of both email deletion and the future-state Information Governance strategy.
- Establish repeatable processes for identifying, classifying, and purging data that can be applied to other repositories in subsequent phases.
- Stakeholder & Conflict Management:
- Act as the primary liaison between Records Management, EUS, Corporate Communications, IT and business units to harmonize retention rules with operational needs.
- As project manager align and coordinate deliverables across different functions ensuring all parties are aligned on the plan, timing and expected outcomes.
- Prepare for regular project status meetings and monthly reports highlighting progress across defined KPI’s for executive stakeholders
- Proactively identify and resolve conflicts between business practices and deletion goals, escalating critical issues to leadership as needed.
- Education & Change Management:
- Design and drive an enterprise-wide education plan to instruct staff on the records management process and specific retention schedules.
- Ensure employees understand the "why" behind the policy to minimize resistance and drive the cultural shift necessary for broader IT transformation.
- IT Partnership:
- Collaborate with IT and EUS teams to configure and implement automated retention rules.
- As appropriate, seek technical configurations that are scalable and adaptable for future integration with other data platforms.
- Content Development:
- Ensure development of "how-to" guides and best practice documentation for end-users.
- Develop comprehensive training materials and support resources to ensure a smooth transition.
- Ensure ongoing change management communications are planned, coordinated with Corporate Communications team executed
- Lead enterprise email deletion & records governance program
- Reduce over-retained email data and build a scalable governance framework
- Own end-to-end program delivery (timeline, KPIs, reporting)
- Drive records retention & deletion strategy
- Lead cross-functional teams (Compliance, IT, Business)
- Execute change management, training, and adoption
Key Requirements and Technology Experience:
- Must-Have Skills :
Information Governance SME (records retention & deletion)
- Enterprise Program Management (cross-functional execution)
- Email Repository Experience (MANDATORY)
- Microsoft O365 / Email Systems knowledge
- Strong stakeholder + change management
- Highly regulated industry (Finance preferred)
- Experience with large-scale data cleanup / governance programs
- Project Management: Proven track record of leading complex, cross-functional projects.
- Records Management: Deep understanding of document lifecycles, retention schedules, and the legal/regulatory requirements for electronic records.
- Change Management: Strong ability to lead people through organizational transitions and influence cultural shifts through training and communications.
- Future-State Vision: Ability to execute immediate project tasks while keeping the long-term goal of multi-repository governance in focus.
- Relevant certifications such as PMP (Project Management Professional) or CRM (Certified Records Manager).
- Prior experience in Information Governance or large-scale data minimization initiatives.
Our client is a leading Financial Services Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online f Apply To This Job