Accounts Payable Associate

Zeta Charter Schools is dedicated to providing high academic achievement and social-emotional development for students. They are seeking an Accounts Payable Associate to support key accounts payable operations and improve financial processes while partnering with internal teams and external vendors.

Responsibilities

• Support day-to-day accounts payable and finance operations, including invoice and requisition processing in Coupa, payment tracking, expense management, and vendor coordination
• Manage and improve invoicing workflows, ensuring invoices are routed and processed in a timely manner
• Identify opportunities to streamline systems, improve operational efficiency, and reduce manual work across finance processes
• Utilize spreadsheets, reconciliation and reporting tools, and finance systems to maintain accurate records and support financial operations
• Maintain organized electronic records and documentation for audit purposes
• Partner cross-functionally with internal stakeholders to resolve issues, answer questions, and ensure timely processing
• Wear multiple hats as a part of a lean scale-up team, supporting the work of others on the team and taking on new projects and tasks as needed

Skills

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related field
• At least 1-3 years of professional experience in finance operations, accounts payable, business operations, or a similar role
• Familiarity with ACH and wire payment processing
• Experience working with vendor portals, including Amazon Business
• Understanding of month-end close processes and accounting procedures
• Strong problem-solving abilities and a track record of identifying discrepancies and improving process accuracy
• A self-starter mindset with the ability to operate proactively and take ownership with limited oversight
• Technical fluency and comfort learning new systems and tools quickly
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities simultaneously and meet deadlines
• Proficiency in Excel or Google Sheets, including pivot tables and other basic analytical functions
• Interest in leveraging AI and technology tools to improve efficiency and streamline workflows
• Experience with Coupa or similar procurement/accounts payable systems

Benefits

• Comprehensive and affordable medical, dental, and vision plans
• Flexible spending accounts for eligible medical purchases and commuter expenses
• 403(b) retirement plan; Zeta offers matching contributions toward your savings
• Competitive compensation
• Monthly stipend for wellness and lifestyle expenses (Gym memberships, salon appointments, concerts 60 it's up to you!)
• 4 live therapy sessions per month through Talkspace, and a free Headspace subscription
• MacBook Air, and specified monthly reimbursement for use of mobile phone
• Fully stocked teacher workrooms with favorite snacks and Nespresso machine
• Zeta swag, team outings, and NYC's finest sweet treats
• Books for professional development
• Clear pathway to professional growth
• Consistent feedback and support from managers and teammates
• Community Circle practice to build and strengthen our sense of team
• Interactive Mindfulness and DEIJ programming

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