Administrative Assistant - Investment Banking
Baird is a leading firm in investment banking, recognized as a Fortune Best Place to Work since 2004. They are seeking an Administrative Assistant to support their Global Investment Banking team by managing schedules, coordinating travel, and ensuring a professional environment for clients and bankers.
Responsibilities
- Support a team of mid / senior level bankers assisting with project focused tasks
- Manage and coordinate various calendars and synchronizing schedules for team calls, meetings, and small events
- Build relationships with bankers and peers through collaborative efforts and teamwork
- Arranging domestic and international travel and become knowledgeable on Travel policies, procedures, and changes
- Preparing, processing, submitting, and tracking expenses; become knowledgeable on Expense policies, procedures, and changes
- Coordinate with the Conference Center team to reserve conference rooms and catering for internal meeting
- Backup support to Administrative Assistants / Executive Assistant in their absence including receptionist desk, hospitality, etc
- Assist in office duties i.e., replenishing office refreshments and supplies, catering, preparing shipping, safety officer, (building management contact for remote office), etc
- Represent Baird in a professional manner and thoughtful demeanor both internally and externally with clients, bankers, and peers
- Contribute to a high‑quality client and banker experience by ensuring meetings, events, and office interactions run seamlessly
Skills
- High school diploma or education equivalent required
- 1+ years of Administrative Assistant experience preferably in the financial industry
- Comfort balancing administrative responsibilities with hospitality and front‑of‑house support as needed
- Strong verbal, written and interpersonal communication skills
- Detail orientated, acute attention to detail
- Effective time management and organizational skills with ability to prioritize various tasks
- Practice critical thinking and problem-solving skills
- Proficient / Advance Microsoft Office
- Concur Travel / Expense system
- CRM systems (Salesforce preferred)
Benefits
- Bonus potential up to 8.5% of base pay
- Comprehensive benefits designed for your life, career and future.
Company Overview
Company H1B Sponsorship