Program Coordinator

Real Chemistry is a global health innovation company committed to transforming healthcare. The Program Coordinator provides project-related and administrative support for live and virtual programs, serving as a liaison between various stakeholders while ensuring high-quality deliverables.

Responsibilities

• Serve as point of contact for participants, faculty members, sales representatives, and vendors
• Prepare communications and route documents through internal Editorial and QC processes, in preparation for client review/approval
• Create registration website and manage attendance
• Source venues/menus in accordance with client specifications and ensure regulatory compliance
• Coordinate payment with venues
• Assist with audiovisual booking/communication
• Provide on-site manager contract/booking communication
• Prepare, ship, and track on-site box arrival status and reconcile on-site materials
• Assist with post program follow-up
• Assist with program closeout (venue receipts, Sunshine Act reporting preparations, etc)
• Adhere to corporate and industry compliance regulations related to responsibilities
• Daily quality control (QC) responsibility for own work
• Provide occasional support for virtual events, which may include non-standard work hours
• Work schedule/hours: This position requires moderate overnight/weekend travel (up to 20%), and non-standard work hours in accordance with project needs, deadlines, deliverables, event execution, and urgent team requests
• Fulfill other duties and responsibilities as assigned by management

Skills

• Minimum of Associates degree
• Minimum of one-year relevant work experience is required
• Experience working in a team environment and providing customer service
• Proficient in Microsoft Office products (Outlook, Excel, PowerPoint, etc)
• Strong Microsoft Excel experience is highly preferred and will be considered a strong asset in this role
• Experience working in multiple technology platforms (eg, CRM's, SharePoint, Cvent, database platforms)
• BA or BS degree preferred
• Project management or meeting planning experience is a plus
• Cvent experience is highly preferred and will be considered a strong asset in this role
• A love of travel is a bonus

Benefits

• Free snacks to keep you running all day long
• Generous holiday and paid time off
• Options for private medical, dental, and vison plans
• Support in saving for the future
• Mental wellness coaching and support
• Access to more than 13,000 online classes with LinkedIn Learning
• Hybrid role, based in any of our US offices—including Boston, Chicago, Carmel IN, and Lambertville NJ —or remotely within the US, depending on team and business needs
• Moderate overnight/weekend travel (up to 20%)
• Non-standard work hours in accordance with project needs, deadlines, deliverables, event execution, and urgent team requests
• Attendance in the office two days per week, either at a Real Chemistry office or onsite with clients for employees who are within an hour of one of our offices
• Remote work with quarterly in-person collaboration, culture and learning opportunities

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