Payroll Specialist (Hybrid Remote Schedule)

Clark Pest Control has been dedicated to providing pest-free environments since 1950. They are seeking a Payroll Specialist I to manage payroll processing, employee pay administration, and compliance within their teams, ensuring accuracy and adherence to policies.

Responsibilities

• Process semi‑monthly payroll for assigned branches or employee groups in accordance with established procedures and deadlines
• Audit timekeeping records and payroll inputs for accuracy, completeness, and required approvals using Time & Attendance, Payroll, and ticketing systems
• Import and export payroll data between business management systems and HRM/payroll systems
• Reconcile payroll data and identify discrepancies prior to pay issuance, escalating non‑routine issues as needed
• Process employee advances, paybacks, and standard payroll adjustments
• Update and maintain employee payroll records across all systems, including address changes, tax elections, pay rates, and deductions
• Process manual checks for terminations, PTO buybacks, and other miscellaneous pay items
• Ensure final pay calculations follow established wage and hour guidelines and internal policies
• Review and process timekeeping data to ensure compliance with company policies
• Process employee time‑off requests including PTO, bereavement, jury duty, and other leave types
• Partner with managers and employees to resolve routine timekeeping or leave discrepancies
• Generate prevailing wage timesheets for designated projects using established procedures
• Process prevailing wage payroll accurately and timely under guidance
• Maintain required prevailing wage documentation and records
• Apply wage garnishments and deductions in accordance with instructions and applicable regulations
• Follow established compliance procedures related to payroll transactions
• Maintain accurate records supporting payroll compliance and audits
• Respond to employee payroll inquiries related to pay statements, direct deposit, W‑2s, W‑4s, and payroll timing
• Provide accurate, professional, and timely customer service while maintaining confidentiality
• Escalate complex or sensitive payroll issues appropriately
• Run standard payroll and HRM system reports as requested
• Maintain documentation in accordance with payroll SOPs
• Participate in payroll process improvements, system testing, and other related duties as assigned

Skills

• High School Diploma or equivalent
• Excellent customer service skills and able to use good judgment in decision making
• Excellent interpersonal skills such as conflict resolution and active listening skills
• Excellent communication skills and the ability to speak clearly and efficiently in English, draft accurate and professional written communications, and check for spelling and grammatical errors
• Strong organizational and leadership skills
• Working knowledge of payroll principles and standard payroll practices
• Basic understanding of wage and hour laws, payroll taxes, and garnishments
• Understanding of employee tax withholding forms and payroll deductions
• Proven ability to manage multiple tasks and projects simultaneously
• Coachability, confident humility, and the eagerness to grow in one's area of expertise
• Ability to build effective relationships, trust, and credibility at all levels of the organization
• Ability to handle multiple inputs, projects and demands concurrently with quality and timely delivery
• An openness to pivot as business priorities evolve, committing to a plan while remaining flexible and open to change as needed
• At least 1 to 2 years of payroll or related administrative experience preferred

Benefits

• Medical, Dental & Vision Insurance
• Life and AD&D Insurance, Voluntary Term Life and AD&D Insurance
• Employee Assistance Plan
• 401(k) Plan with Company Match
• Pet Insurance

Company Overview