Employee Onboarding Specialist

Worldwide Salaried Open

Job Description:

Serve as the primary point of contact for new hires from offer acceptance through Day 1
Submit IT setup requests for each new hire and confirm equipment is ready at least one business day before their start date
Create new hire records in ADP Workforce Now and enroll them in Udemy Business learning paths
Set up each new hire’s Jira onboarding board using the appropriate department template
Coordinate buddy assignments with hiring managers and confirm everything is in place before Day 1
Send welcome emails with Day 1 logistics and first-week details
Conduct a Day 1 check-in with every new hire to confirm access is working and answer questions
Monitor Jira onboarding boards daily and follow up on overdue or blocked tasks within 24 hours
Track Udemy learning path completion and send reminders for overdue courses
Coordinate 30, 60, and 90-day check-in conversations with new hires
Send milestone reminders to hiring managers and escalate non-responses to the HR Generalist
Flag any concerns, disengagement signals, or onboarding issues to the HR Generalist promptly
Keep the New Hire Tracker updated for all active new hires — status, milestones, Jira links, and delivery-ready certification
Maintain the Buddy Tracker and initiate spot bonus processing when the buddy program is completed
Contribute onboarding data to the HR Generalist for quarterly reporting

Requirements:

2–4 years of experience in HR coordination, onboarding, recruiting coordination, or a similar support role
Strong organizational skills — you can manage multiple people and timelines at the same time without things slipping
Clear, professional written and verbal communication — you will be the first HR voice every new employee hears
Comfortable working fully remote and managing your own time and priorities
Detail-oriented and process-driven — you notice when something is off and you follow up
Willing to send reminders, follow up on missed deadlines, and escalate when needed.

Benefits:

Medical, dental, and vision health insurance
Short-term disability, long-term disability, and life insurance
401(k) with company match
Paid time off (PTO) — 120 hours accrued over one year
Paid time off for major holidays (14 days per year)
Udemy Business access for professional development
Fully remote work environment
These and any other employee benefit offerings are subject to management’s discretion and may change at any time.

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