Executive Assistant (Senior Executive Support) | AI Startup

Company Overview Our client is a U.S.-based, AI-powered company focused on making legal work faster, smarter, and more accessible. Backed by experienced operators and built by a distributed global team, they are scaling quickly with a strong focus on execution, ownership, and long-term impact. Your Role As the Executive Assistant, you’ll act as a force multiplier for the CTO — ensuring their time is optimized, priorities are clear, and nothing falls through the cracks. This is a high-responsibility role where you’ll manage both professional and personal operations, make prioritization decisions, and operate with a high level of trust and autonomy. You’ll:

• Own and manage the CTO’s calendar and inbox, including drafting responses and making prioritization decisions
• Coordinate meetings across multiple time zones, resolving conflicts proactively
• Plan and execute complex travel arrangements (multi-location, multi-person)
• Track tasks, follow-ups, and priorities across conversations and tools
• Handle personal logistics such as appointments, errands, and scheduling
• Conduct research on tools, vendors, and services when needed
• Maintain organization across tools like Notion, Slack, and Google Workspace
• Suggest and implement improvements to systems, workflows, and processes

You Bring:

• 3+ years supporting C-level executives or founders in fast-paced environments
• Proven experience managing inbox, calendar, and scheduling independently
• Strong executive judgment and ability to make decisions without constant check-ins
• Exceptional organization and attention to detail
• Experience coordinating complex travel and logistics
• Strong written and spoken English communication
• High level of discretion, professionalism, and reliability
• Comfort with tools like Notion (strongly preferred), Google Calendar, Slack
• Ability to work with Pacific Time overlap

What’s Offered:

• Competitive compensation based on experience
• Full-time role with Pacific Time overlap
• 100% remote (LATAM-based candidates)
• High-trust, long-term collaboration with experienced founders
• Direct impact on executive effectiveness and company operations
• A role with clear ownership and day-to-day visibility

Interview Process: 1️⃣ Intro Chat (Atomic HR) – 20-minute conversation on fit and experience 2️⃣ Short Assessment – Evaluate communication and organization 3️⃣ Team Interview – Real-world scenarios and collaboration style 4️⃣ Final Interview – Conversation with the CTO 5️⃣ Offer Apply tot his job Apply To this Job